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Getting started

Your first week

At the end of this page, your organization is set up, one program is in Gridlines, and your first athlete has training on their calendar. When they train, what they log and send comes back to you in Review. Each step links to the page that covers it in full.

Open Programs in Gridlines

You'll need

  • A Gridlines account. See create your account.
  • One program you already coach from, in a spreadsheet or on paper.
  • The email address of one athlete.

Apply to joinBook your setup call

Steps

  1. Set up your organization

    Signup ends with two short steps. On Name your organization, enter the name your athletes would recognize in Organization name. Click Continue.

    On Choose your units, pick Weight, Distance, Sprints, and Lengths. Every coach in the organization sees training in these units. Click Continue.

    A new organization starts on the Free plan. See set up your organization.

    The Organization name field with Harbor Track Club entered, and a Continue buttonThe Organization name field with Harbor Track Club entered, and a Continue button

  2. Bring a program in

    In the sidebar, open Programs. Click New program. Enter a Name and choose a Type. A Template is a fixed block with no dates, such as a 12-week off-season. If you're not sure, pick Template. Click Create program.

    Write the first week, then copy it forward. Bring your program in covers the exercise import and the helper bar, the line where you type sets and reps.

    BUILD › Programs

    The 12-Week Strength Block draft open in the builder on Week 1, with Day 1's exercises listed and Back Squat at 3 sets of 5 at 75%The 12-Week Strength Block draft open in the builder on Week 1, with Day 1's exercises listed and Back Squat at 3 sets of 5 at 75%

  3. Invite your first athlete

    Open Athletes and click Invite. Enter the athlete's email. Under Training destination, choose Individual athlete (no team). Click Send invite.

    The invite works once, and only for that email address. See invite your athletes.

    COACHING › Athletes

    The Invite athletes dialog with Individual athlete (no team) as the training destination, an email and name entered, and a Send invite buttonThe Invite athletes dialog with Individual athlete (no team) as the training destination, an email and name entered, and a Send invite button

  4. Put training on their calendar

    In Athletes, click the athlete's name. Their page opens on their Calendar. Click Add a program, then choose Place. Pick your template, the From date, the Weeks, and the Training days. The template's weeks land on those weekdays, one week at a time.

    A program you keep writing forward is a Calendar program. Athletes Follow it instead. See put a program on a calendar.

    An athlete's calendar for Nov 29 to Dec 5, with a template's first week placed on Mon 30, Tue 1, Thu 3 and Fri 4 under a block band from Nov 30 to Dec 4, and Wednesday left emptyAn athlete's calendar for Nov 29 to Dec 5, with a template's first week placed on Mon 30, Tue 1, Thu 3 and Fri 4 under a block band from Nov 30 to Dec 4, and Wednesday left empty
    The template's first week on Mon, Tue, Thu and Fri.

  5. Look at Review

    Open Review. It lists what your athletes send and what needs you: logged sessions with clips or pain marks, flagged check-ins, missed sessions, messages, and athletes whose calendar is running out.

    Work the Review tab first. When you ask an athlete something, the row waits under Waiting for reply. It comes back after two days with no answer. Rows you set aside go to Later. See Review, start here.

    COACHING › Review

    Review's Needs a look group, with Theo Marchetti's logged Upper Medium session at the top, then sessions from Rowan Mercer, Alex Brandt, and Jordan AldanaReview's Needs a look group, with Theo Marchetti's logged Upper Medium session at the top, then sessions from Rowan Mercer, Alex Brandt, and Jordan Aldana

Check it worked

The athlete's Calendar shows the sessions on the dates you placed them. After they log their first session, it shows on their Sessions tab and as a row in Review.

Common questions

Do I need a team for one athlete?

No. Every athlete has a calendar of their own. Choose Individual athlete (no team) when you invite them. Create a team when several athletes train from the same calendar.

Can I write their calendar before they accept?

Yes, if you add them with Add athlete on the Athletes page. They are on the roster as soon as you add them. With an email, the invite goes at once. Until they accept, you can plan, log, and take notes for them.

What does the athlete do?

They open the invite email and accept it with the address it went to. Then they see their sessions in the Gridlines Training app. See what your athletes see.

If you sell programs to people outside your roster, start with sell your programs.

Stuck? Message us directly.